Board Management Software Pricing in the UK: What Vendors Actually Publish

Board management software pricing in the UK runs from about £152 a user a year on a public-sector rate card to £50,000 a year and beyond for a full enterprise governance suite. Most vendors publish nothing: of twelve UK-relevant vendors researched on 3 August 2026, three published a complete price list without a sales call.

This is BoardServe's own market research, not an independent review, and BoardServe sells governance software in the same category as several of the vendors named below. Every figure here is sourced to the vendor's own published page, to a UK government procurement listing, or to a named third-party guide, with the date it was checked. BoardServe does not publish a price either: it is licensed per organisation and quoted after a short walkthrough.

It is written for the chair, company secretary or finance lead who has to put a number in a budget line before a procurement process starts, and who has found that most vendor websites answer that question with a contact form.

One distinction runs through everything below. Three different things get called a price in this market: a published list price anyone can read, a UK public-sector rate card filed under the Government's G-Cloud framework, and a figure reported by a third-party buyer guide that the vendor has never confirmed. They are not interchangeable, and a budget built on the third one is a guess wearing a decimal point.

What the board needs to decide before asking for a quote

Settle these five points before the first supplier call, because they change which quotes are comparable at all.

• Which pricing model you are buying. Three genuinely different models are in use. Per seat, per month or year (iBabs, Convene, Boardable). Flat fee per board regardless of headcount (BoardPro). Flat annual fee banded by organisational income (Governance360). A board of 25 people gets a very different answer from each, and a per-seat model rises with every committee member and observer added, which is often the direction a board wants to move.
• Whether the quote covers a portal or a platform. A board portal manages meetings, papers and minutes. Assessment capability, skills tracking and director questionnaires are frequently positioned on a higher tier. OnBoard's documented tier breakdown places surveys in Premium and board assessments, D&O questionnaires and skills tracking in Ultimate, its top tier (tier documentation as recorded by I'mBoard, checked on 3 August 2026).
• Implementation as its own line. Setup and onboarding are often quoted separately from the licence. A third-party review site reports a one-off £995 setup fee for iBabs covering onsite or offsite training, with additional sessions at £595 (board-room.org, checked on 3 August 2026). The same buyer guide reports Diligent implementation at $5,000 to $10,000 for small organisations and $50,000 to $100,000 for large enterprises (I'mBoard, checked on 3 August 2026). Neither figure is confirmed by the vendor.
• Whether a G-Cloud rate card applies to you. Public bodies buying through the Digital Marketplace see published rates. A private company, a charity or a housing association buying commercially is quoted separately, and the two can differ materially for the same product.
• The evaluation budget, next to the software budget. If the board is also commissioning an externally facilitated performance review, that is a second line with its own market rate. The section on evaluation cost below sets out the published figures.

One question no price list answers belongs in the same paper: what the renewal uplift is, in writing, before signature rather than eleven months later.

How much does board portal software cost in the UK?

Published UK figures start at £400 a year plus VAT for a small-charity portal with up to 10 users, and reach £7,700 a year in platform fees before a single user is added on one G-Cloud rate card. Wider market guides put mid-sized deployments at around £10,000 a year and enterprise ones at £50,000 and above.

That upper band comes from a UK buyer guide rather than any vendor: board-rooms.co.uk describes category pricing as running from around £10,000 a year for mid-sized organisations to £50,000 a year and upwards for enterprise organisations (board-rooms.co.uk, checked on 3 August 2026). Treat it as market context, not a quote.

Sources for the table, all checked on 3 August 2026: Governance360 pricing plans; BoardPro pricing; Boardable pricing; Diligent G-Cloud 14 listing; Board Intelligence G-Cloud 14 pricing document; iBabs G-Cloud 14 listing; OnBoard pricing as listed on TrustRadius; Convene pricing; BoardEffect pricing analysis by I'mBoard; Sherpany pricing; Decision Time Meetings G-Cloud 14 listing. Dollar prices are shown in the currency the vendor publishes them in, not converted. A twelfth vendor, Ideagen's Collaboration Portal, is also quote-only with no published figures found (board-room.org, checked on 3 August 2026).

Two figures circulate widely for vendors in the quote-only group and are worth naming so they can be discounted properly. Mid-market portals of OnBoard's and BoardEffect's class are commonly estimated at $5,000 to $15,000 a year, with the source explicitly noting that neither vendor publishes anything to confirm it (I'mBoard, checked on 3 August 2026). Diligent's commercial entry pricing is widely reported as starting around $15,000 a year and climbing well beyond it, with roughly $6,000 a year at 1 to 10 users and roughly $50,000 a year at 100 users (I'mBoard, checked on 3 August 2026). These are buyer-guide estimates, not vendor statements. They are useful for setting an expectation and useless as a negotiating position.

Which UK vendors publish board management software pricing in full?

Three of the twelve vendors in this research pass publish a complete price list without a sales call: Boardable, BoardPro and Governance360. Only Governance360 is UK-native and priced in sterling. Boardable is a United States product and BoardPro was founded in New Zealand, so a UK buyer reading those two is comparing dollar prices.

Governance360 publishes three tiers, all plus VAT and all with a user ceiling: Foundation at £400 a year or £40 a month for up to 10 users, up to two committees and a 10-risk register; Professional at £800 a year or £80 a month for up to 20 users, unlimited committees and a full risk register; Ultimate at £1,200 a year or £120 a month for up to 30 users, adding granular permissions, a benchmarking feature and a board action plan. The tiers are mapped explicitly to Charity Governance Code income bands, with Foundation aimed at organisations up to around £500,000 income, Professional at £500,000 to £3 million, and Ultimate at £3 million to £15 million or more complex structures. The vendor states there are no setup fees (governance360.com/pricing-plans, checked on 3 August 2026).

BoardPro prices per board rather than per user, which is the genuine outlier in this market: Essentials at US$165 a month or US$1,650 a year, Premium at US$275 a month or US$2,750 a year, and Ultimate at US$440 a month or US$4,400 a year, with sub-committees billed separately at US$82.50 a month or US$825 a year and annual billing 17% cheaper than monthly (boardpro.com/pricing, checked on 3 August 2026). For a board that wants every committee member and observer in the system, a per-board fee behaves very differently from a per-seat one.

Boardable publishes three per-active-user tiers, billed annually: Essentials at US$20.99 a user a month, Professional at US$29.99, and Professional+ at US$35.99, with annual billing saving 10% against monthly. Everyone who accesses the platform counts as a paid seat, including committee members and observers, while meeting guests and survey respondents do not. AI meeting minutes and transcripts sit on Professional+ only (boardable.com/pricing, checked on 3 August 2026).

The wider pattern is the finding that matters for a budget paper. Of the twelve vendors researched, three publish in full, three publish a UK figure only through the G-Cloud framework, and six publish nothing that could be found: OnBoard, Convene, BoardEffect, Sherpany, Decision Time and Ideagen's Collaboration Portal. That is an observed market pattern in one dated research pass, not a claim about why any individual vendor prices the way it does.

What do UK G-Cloud rate cards show for board portal pricing?

Three vendors publish a UK price only through the Government's G-Cloud 14 framework on the Digital Marketplace: Diligent at £700 a licence a year, Board Intelligence at £7,700 a year plus £80 a month per Manager and £24 per Reader, and iBabs at £12.64 a user a month. These are public-sector rate cards, not general commercial price lists.

Diligent BoardBooks Limited lists Diligent Board Portal: Governance Cloud at £700 a licence a year on G-Cloud 14 (checked on 3 August 2026). Set that against the buyer-guide estimates above for Diligent's commercial deals and the gap is the whole point of this section: a public body and a listed group are not being quoted the same way for the same brand.

Board Intelligence's G-Cloud 14 pricing document shows a £7,700 annual platform fee, plus £80 a month for each Manager user and £24 a month for each Reader (pricing document, checked on 3 August 2026). For a board running 10 Manager and 5 Reader accounts, that implies roughly £18,700 a year before any advisory work is added. Board Intelligence also runs a separate advisory arm delivering externally facilitated board effectiveness reviews on a five-pillar methodology (board evaluation page, checked on 3 August 2026), so a full engagement with it is a software line and a consulting line. It suits FTSE-scale and large European boards that want one supplier for both.

iBabs, sold in the UK through Euronext Corporate Solutions UK Limited, lists its board portal and meeting management solution at £12.64 a user a month on G-Cloud 14 (checked on 3 August 2026), roughly £152 a user a year. A third-party review site separately cites a lower figure of £10 per user for business clients (board-room.org, checked on 3 August 2026). Those two figures do not reconcile, and iBabs does not publish a single public price list, so both are given here as their sources state them rather than resolved by guesswork. iBabs suits UK public-sector and mid-market boards whose core need is meetings and packs, with a transparent per-seat cost and a G-Cloud procurement route; the vendor states it is used by over 30 NHS trusts (iBabs case study, checked on 3 August 2026).

Is the software price the whole cost of running a board evaluation?

No. A standalone externally facilitated review is a separate budget line. Published UK figures run from £675 a day excluding VAT for a sector-body review, through £3,000 to £10,000 for a smaller organisation, to £25,000 to £40,000 for larger tendered engagements. The UK Corporate Governance Code expects FTSE 350 boards to commission one at least every three years.

Provision 21 of the UK Corporate Governance Code 2024 asks for a formal and rigorous annual review of the board, its committees, the chair and individual directors, with the chair commissioning a regular externally facilitated board performance review, at least every three years in FTSE 350 companies. The Code applies to financial years beginning on or after 1 January 2025. For charities, the Charity Governance Code sets the parallel expectation of periodic external review, without a comparable listed-company threshold.

Read the two lines together rather than separately. A portal quote and a platform quote are not comparing like with like if only one of them carries the review instrument, the year-on-year comparison and the evidence trail a facilitator would otherwise assemble by hand. That is a scoping question, not a verdict on either vendor, and the way to answer it is to price both routes over a three-year Code cycle rather than over one renewal. Our guide to what software supports an external board effectiveness review covers the capability side of that comparison, and our buyer's guide to UK board evaluation services covers what facilitators themselves charge and how to shortlist one.

What boards get wrong when budgeting for board software

Budgeting from a reported figure as though it were a quote. The $5,000 to $15,000 a year band attached to several quote-only vendors comes from buyer guides that say plainly the vendors confirm nothing. It is a starting expectation. Putting it in a board paper as a cost estimate invites a very awkward second paper.

Assuming a G-Cloud rate is your rate. Three vendors' only public UK figures are public-sector framework prices. A charity, a private company or a housing association buying commercially should expect a separate conversation, and should say so when the finance committee asks why the quote does not match the number someone found online.

Comparing a per-seat price against a per-board price without fixing the headcount. At 8 users a per-seat model usually wins; at 30, with committee members and observers included, a flat per-board or income-banded fee often wins. Decide the access list first, then compare.

Missing which tier the assessment sits on. OnBoard's board assessments, D&O questionnaires and skills tracking are documented as Ultimate-tier features, not standard ones (checked on 3 August 2026). A board that budgets for a mid-tier portal expecting to run its performance review inside it can find the capability one tier up and the budget already approved.

Forgetting the evaluation line entirely. The software quote and the facilitator quote arrive from different suppliers, often months apart, and are routinely approved as though they were alternatives. Provision 21 treats the review as recurring, so the three-year figure is the one that belongs in the plan. Our comparison of internal and external board effectiveness reviews sets out when each is the right call, which is what determines the size of that line.

Pricing the licence and not the exit. Ask at shortlist stage what happens to the board's papers, minutes and assessment history if the contract ends, and what an export costs.

Where to start

Write the access list first, then the model, then the three-year total including one facilitated review. Those three numbers make otherwise incomparable quotes comparable, and they are the numbers a finance committee will ask for anyway.

BoardServe is one of the vendors in this market and, like most of the ones above, does not publish a rate card: it is licensed per organisation and quoted after a short walkthrough, because a single charity board and a multi-entity group need very different scopes. BoardServe's pricing page sets out what a licence includes and what shapes the quote, so you can see the scope before you ask for a number.